Case Study: Seamless migration to Google Workspace for a consulting firm
(Client name withheld under NDA)
When a consulting firm struggled with leveraging Microsoft 365 for collaboration and communication with their clients/consultants, we helped them move to Google Workspace over one weekend.
By Monday, the entire team was back to work with simpler systems and no downtime.
About the Client
Our client is a US-based consulting firm supporting clients across multiple regions. The team works collaboratively and frequently shares documents, communicates across time zones, and coordinates with external partners.
Technology stability and ease of collaboration are essential to their day to day operations.
The Challenge
The organization was using Microsoft 365 licensed through GoDaddy. This setup made it difficult to manage user access, file ownership, and shared documents. Files were stored in several places, including OneDrive, Dropbox, and personal devices, which often led to duplicated work and confusion about the latest version of documents.
Calendar use across personal and work accounts also became challenging, which affected scheduling and coordination.
The firm needed:
- A centralized system for files and communication
- Clear ownership and role-based access to shared information
- A setup that staff could use consistently without extra administrative effort
- A transition that did not disrupt ongoing client work
Our Approach
We structured Google shared drives to match their workflows, so teams could easily find what they need. Permissions were set by role, giving administrators control and staff clarity. The entire migration took place on a weekend, ensuring zero downtime and full continuity.
The Outcome
The organization now has:
- A centralized and consistent shared file structure
- Reduced friction in collaboration and document sharing
- Role-based access that is straightforward to manage as the team changes
- Clear visibility and control for administrators
- A system that supports day to day work instead of complicating it
Client Feedback
“Best IT support and IT security advice! Our migration from Microsoft to Google was seamless. Highly recommended.”
Impact
The firm now works in a simpler, more stable environment with reliable access to documents and communications. The new setup reduces administrative overhead and supports how the team collaborates and delivers services.
If your business has outgrown its current setup or your tools feel disconnected, we can help. We’ve helped consulting firms, coaches, and eCommerce businesses simplify their tech environments. Let’s do the same for you.
Book a Tech Audit or Migration Consultation.