AI Notetakers and Privacy: What You Need to Know
AI notetakers have quickly become a go-to tool for meeting summaries and action items. But with that convenience comes an important question: what happens to the information these tools capture?
Most popular notetakers join meetings as a participant. This means your conversation is transmitted through third-party servers that may use the data for model improvement or storage. If your meetings involve financial details, personal data, health information, or internal strategy discussions, it’s worth taking a closer look at how your notes are being handled.
The good news is, there are alternative AI notetakers designed to prioritize your privacy. They record or transcribe locally without joining your meetings as a bot, keeping your data safe and confidential.
Here are a few options worth exploring:
Granola AI Notetaker
Automatically captures clear, structured notes from your computer audio, so you can stay focused. Granola doesn’t join your meeting and processes audio directly on your device. However, you have to uncheck the option “use my data to improve models” manually. You can also add information about your job to improve the quality of your summarized note.
Hyprnote
A privacy-first, local AI notetaker that records and transcribes directly from your device. No cloud uploads, no meeting bots, and your data stays with you.
Memora
Desktop-based notetaker that transcribes conversations locally and generates summaries without relying on external servers.
Leexi
Europe-based, certified platform with end-to-end encryption. Designed for organizations that prioritize data compliance and secure collaboration.
Notulist
Offers live recording and transcription with encryption. Focused on secure data storage and easy export of private summaries.
Before adding any AI notetaker to your workflow, review its data policy. Look for where audio is processed, if it is stored, and whether it is used to train models.
If you need help evaluating tools for your business, we can walk through your options and recommend the best fit for your workflows and privacy needs.